Registration
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Academics > Registration
You may register online according to the dates posted on the Academic Calendar. Contact the Director of Student Records for more help in registering online once you have met with your academic advisor.
Click here for Online Registration >
Registration and Withdrawal Deadlines
2012/13 Summer Intensives
Registration deadline is April 12, 2013. Tuition invoices will be prepared the week of June 10, 2012. In the event of withdrawal from a course, tuition refunds will be made through June 7, 2013. Only partial tuition refunds will be made after this date:
June 7, 2013: Last day for full refund of tuition
June 14, 2013: Last day for 50% refund of tuition
June 21, 2013: Last day for 25% refund of tuition
2012/13 Spring Term (Including March Intensives)
Registration deadline is November 16, 2012. Tuition invoices will be prepared the week of February 18, 2013. In the event of withdrawal from a course, full tuition refunds will be made through February 15, 2013. Only partial tuition refunds will be made after this date:
February 15, 2013: Last day for full refund of tuition
February 22, 2013: Last day for 50% refund of tuition
March 1, 2013: Last day for 25% refund of tuition
2012/13 Fall Term (Including January Intensives)
Registration deadline is September 21, 2012. Tuition invoices will be prepared the week of September 24, 2012. In the event of withdrawal from a course, full tuition refunds will be made through September 21, 2012. Only partial tuition refunds will be made after this date:
September 21, 2012: Last day for full refund of tuition
September 28, 2012: Last day for 50% refund of tuition
October 5, 2012: Last day for 25% refund of tuition
Academic Semesters
The Registration Periods for the fall, spring and summer terms are designated on the Academic Calendar as published online each academic year. These registration dates vary from year to year, according to how the Calendar is established in relationship to classes at other schools in the ACTS consortium and to classes at the Divinity School at the University of Chicago.
Fall and Spring Semester General Refund Information
The deadlines for tuition refunds for Fall and Spring Semester courses are as follows:
End of the second week of semester: Last day for full refund of tuition.
End of the third week of semester: Last day for 50% refund of tuition.
End of the fourth week of semester: Last day for 25% refund of tuition.
No refunds after the fourth week.
An approved reduction will be reflected on the invoice/statement issued by the Business Office after formal notification from the Director of Student Records of student's withdrawal.
A registered student is liable for all assessed charges until registration is formally withdrawn.
A student who is permitted to change courses by dropping and adding one or more courses will be given full tuition credit for the courses dropped to be applied toward the tuition charges for the courses added if the drop and add occur simultaneously.
A student whose registration is withdrawn for disciplinary reasons is not entitled to a refund of tuition.
Fees are not refundable.
Registration FAQs
How do I know what class to register for?
During the summer, we encourage you to meet by telephone or in person with a faculty advisor. You will be notified of your advisor shortly after you have accepted our offer of acceptance. You and your faculty advisor will develop a plan of study including course selection and share reflections on your progress in preparing for ministry. (Your faculty advisor will remain the same throughout your time at Meadville Lombard, unless you request a change or an advisor is not available, such as in the case of sabbatical or leave.)
When do I register?
Check the Academic Calendar for more details on registration and refund deadlines.
Please note: all students must show proof of immunization in order to remain enrolled in classes. Find instructions and deadlines here.
How do I register for ACTS Courses?
Meadville Lombard students may take up to four (4) courses at Association of Chicago Theological Schools (ACTS) member schools. To register for such courses, complete the ACTS Cross Registration Form, and email it to Meadville Lombard's Director of Student Records.
Please verify that the desired course is being offered by referring to the most recent course schedules available in the ACTS catalog or on the secondary school's website.
What about University of Chicago Courses?
To take a course at the University of Chicago (U of C), you must get your advisors approval first. Once approval has been given, please fill out a Bi-Registration form and get it signed by The Director of Student Records. The signed form must then be taken to the Office of the Registrar at the U of C Divinity School (Swift Hall, Room 103) who will processes your registration. Meadville Lombard students must register with the Divinity School Registrar regardless of the course/school for which they are registering. Students may take up to three (3) classes at the University of Chicago, although this option is only available to students residing in the Chicagoland area.
Please note: When you take a U of C course, you must maintain contact with the Meadville Lombard Registrar and the Divinity School Registrar to assure that no problems occur.
How do I add or drop a course?
Complete an Add/Drop form available from the Director of Student Records. Once completed, send to the Director of Student Records who will process the program change and give you a copy. If the program change results in a tuition/fee adjustment, the adjustment will be made at that time and you will receive a copy of the adjustment.
If you are adding or dropping a U of C course, after you make the program change with the Meadville Lombard Registrar and receive your copy of the Add/Drop form, you must take your form to the U of C Divinity School Registrar who will then give you the proper forms for the U of C program change.
May I audit a class?
A student who is registered for a full program of courses may audit classes at a reduced charge, subject to the consent of the instructor. Audited courses do not carry credit and are not part of the student's permanent record, unless requested.
What if I need to take a leave of absence?
First meet with your advisor or the Provost to discuss your needs and plans. You must present a petition to the faculty explaining the purpose, need, and expected length of absence. Students may remain on Leave of Absence status for up to one year. Be aware, however, that if you are receiving Federal loans, your leave will affect your repayment status.
Will you accept transfer credits?
Questions on transfer credit should be referred to the Provost. Credits cannot be used to fulfill requirements for another degree. If transfer courses are used to exempt you from required courses, you may substitute electives to fulfill Meadville Lombard degree requirements.
May I petition for advanced standing?
All petitions for advanced standing resulting from previous seminary training must be submitted to the Provost for review. No work done for a previous degree will be applied toward degree requirements at Meadville Lombard. The amount of advanced standing granted depends on the accreditation of institutions where the work was done, course correlation to Meadville Lombard's requirements, and the academic performance of the student. Students applying for advanced standing in our Master of Divinity degree program should be aware that they will still be required to complete three full years of the degree program.
How do I withdraw from Meadville Lombard?
You must submit formal notification (in writing) to the faculty for approval along with a copy to the Director of Student Records for legal record and file.
If you are withdrawing for any reason, you are responsible for the registration fee for the quarter in which the withdrawal occurred. Any refund of a portion of the original tuition charge will be in accordance with the posted deadlines.
If you have not provided formal notification or gained approval for withdrawal, you will be liable for all charges.
What if I decide to transfer to another school?
To transfer to another school, please follow the following steps:
- Write a letter to the Provost and the Director of Student Records indicating your intent to transfer and when the transfer will take place (i.e., end of academic year, end of quarter, etc.).
- Contact the Business Manager to pay any outstanding balances to Meadville Lombard.
- If you have a Stafford Loan, meet with the Senior Director of Student Services to cancel any loans and complete the Exit Interview.
- If you need a transcript mailed, a Transcript Request Form must be submitted to the Director of Student Records ). No transcripts will be released if you have an outstanding balance.
If you were awarded financial aid from Meadville Lombard and then declare your decision to transfer to another school, you will immediately lose the awarded financial assistance for the remainder of the academic year.
